Elections Hub

Below are descriptions of available officer positions. The descriptions include both the requirements from the bylaws and notes from current officers about what the position entails.

• The President shall be the chief administrative officer of the corporation and shall have general powers and duties of supervision and management of the corporation. He or she shall preside at meetings of members and meetings of directors. Perform all such other duties as usually pertain to this office or are properly required by the corporation.

  • Oversee board management and activities

  • Conduct check-ins with board members

  • Coordinate all activities pertaining to the organization including programming, fundraising, administrative tasks, and more

  • Ensure the vision and goals of the organization are being achieved by the Board

  • Work to engage general members in programming, committees, communications, and affiliation with the organization

  • Communicate with Camp leadership regarding Leaf Reunion weekend and other alumni engagement plans

  • Ensure the organization is in compliance with state and federal laws

  • Support donor engagement

• The Vice President shall, in the absence of the President, be vested with all of his or her powers and will have authority to perform all of his or her duties.  He or she shall act as an ex-officio member of all standing committees, and shall perform all other duties as designated by the President.

  • Assist the President in making decisions and in any case where the president is unable to attend or be present, it would be the job of the VP to step in and act as the president until a time the President is back.

  • Help cultivate ideas to grow OOTL

  • Help make decisions about where OOTL will make use of its funds

  • Help plan events over the course of the year for OOTL

  • Talk about, vote on and implement strategies to have OOTL reach as many alumni as possible

  • Make Alumni feel connected to camp like they did when they went there

  • Be of service to OOTL, assist with anything that can help

•  The Secretary shall keep the records and proceedings of all meetings and distribute same to all board members, and shall be responsible for safe keeping of all records, papers, and documents, except financial records.  The secretary will send donation acknowledgments for all donations received, update website and social media in coordination with other officers and perform other duties as designated by the President.

  • Compose and file minutes for board meetings

  • Acknowledge donations to the Order of the Leaf

  • Serve as editor for the newsletter sent to members – developing story manifest, assigning and collecting submitted copy from camp director and other officers, editing submissions and designing the newsletter

  • Coordinate and assist with events as needed

  • Support social media efforts

  • Coordinate website copy upgrades

• The Treasurer shall keep a full and accurate account of the receipts and disbursements of the corporation on the books belonging to same, and shall deposit in such bank or banking institutions, as may from time-to-time be selected by the corporation, all funds and monies and other valuable effects of the corporation in the name and to the credit of the corporation.  

  • Act as the chief financial and disbursing officer of the corporation and shall render an annual budget and make proper vouchers and receipts for such disbursements and shall render to the corporation, at least annually and more often if required, a complete and accurate account of such transactions

  • Keep the Officers advised of any expenditures to be incurred or funds to be provided in order that the President and Executive Secretary may make arrangements for the consumption of such financial matters

  • File all appropriate government taxation and incorporation papers as required in order to maintain the corporation in good standing

  • Oversee the entity's insurance, reporting, and compliance requirements, as well as liaise with internal and external stakeholders, when appropriate

• The Executive Secretary shall coordinate all Leaf activities throughout the year and especially during the summer, and shall perform other duties as designated by the President.

  • Tax and nonprofit registration support

  • Connect with camp leadership

  • Provide historical knowledge of the organization

  • Manage bank account with treasurer

  • Program planning and execution support

  • Spearhead fundraising efforts

  • Commit to serve the organization for multiple terms

• At Large Officers will coordinate committees with members, and work with the Camp Airy, Order of the Leaf, Alumni Incorporated to coordinate events and other activities.

  • Attend meetings to help plan for Leaf events in and out of season

  • Work with the leaf board on projects to continue to help for future groups

  • Work with other Leaf Board and leaf members to plan Leaf Weekend programming

  • Coordinate and assist with events as needed

  • Support social media efforts and data collection

  • Help with Leaf Weekend event setup

  • Support other officers as needed